NAHSL Annual Business Meeting
September 23, 2002
Bartlett, NH
(Prior to the Annual Business Meeting)
Region 8 NN/LM NER Update
Elaine Martin, Director NN/LM NER, introduced her staff, including new Technology Coordinator Penny Glassman. She announced that in Year 1 of the contract the RML had given out $300,000 in awards. Priorities for Contract Year 2 include outreach to public libraries, consumers, and public health offices; and document delivery innovations. Elaine asked all members to return the network membership forms; she also encouraged everyone to apply for grants.
Linda Watson, President of MLA, offered an update on activities coming up this year. She urged everyone to check MLANET regularly for all it has to offer. For example: the benchmarking reports are available in the members-only section of the webpage; in another segment of the website feedback is sought on the draft strategic plan. She invited everyone to San Diego, May 3-6, 2003 for the MLA conference.
Ed Donnald, Chair, called the Business Meeting to order
at 1:15 p.m.
Ed welcomed everyone to the conference and introduced the NAHSL Board to the membership. Ed announced that full committee reports would be found in the Conference packets; we would only be discussing important highlights at this meeting.
Discussion: Minutes of the October 16, 2001 Business Meeting were presented.
Action: Minutes were approved as presented.
Discussion: Treasurer’s Report of September 2002 was presented (in packet). Ed noted that there had been an increase in the number of NAHSL scholarships awarded and more support for Continuing Education during the past year.
Action: Report was accepted as presented.
Discussion: (Carole Foxman) Full report in packet. Carole mentioned that Charles Colby had recently died and she would add his obituary to the Archives.
Action: Informational purposes.
Discussion: (Janie Kaplan and Debbie Sibley). Full report in packet. Ed announced that Janie Kaplan has left Hartford Hospital and resigned her position as Chapter Council Representative. As Chapter Council Alternate, Debbie Sibley has stepped up to take the post of Chapter Council Representative. Shirley Gronholm of Hartford Hospital has agreed to become Chapter Council Alternate.
Action: Informational purposes.
Discussion: (Jeannine Cyr Gluck) Full report in packet. Ed thanked Jeannine for the terrific education programs offered here at the Attitash Conference.
Action: Informational purposes.
Discussion: (Lida Douglas) Full report in packet. Ed noted that our membership list is now an interactive database. We are now using PayPal as an option for payment of membership dues and conference fees. We are submitting the PayPal project for the Majors Chapter Award nomination.
Action: Informational purposes.
Discussion: (Barbara Ingrassia) Report in packet.
Discussion: (Jill Livingston) Report found in packet.
Discussion: (Patty Kahn) The following changes were proposed to the NAHSL Bylaws: Under Article VI, The Executive Board. add, “Section 3. Quorum. Voting members of the Executive Board present constitutes a quorum.” Under Article IX, Amendments…”provided that the proposed amendments have been sent in writing to the entire membership at least 21 days prior to the meeting,” add, “This notification may be done electronically via email.”
Action: Changes were approved by voice vote.
Discussion: Ed noted that there were also changed to the Policy & Procedures Manual on voting electronically; how the membership list will be archived; and reimbursement for travel to Executive Board meetings.
Action: Informational purposes.
Discussion: (Mary Ann Slocomb) Mary Ann presented the NAHSL Slate of Candidates as found in conference packet.
NAHSL Conference Chair 2004 &
NAHSL Chair-Elect 2003/2004 Kathy Brunjes
NAHSL Secretary Happy Copley
NAHSL Treasurer Fran Becker
MLA Nominating Committee Candidate Marianne Burke, AHIP
Alternate Chapter Council Representative Shirley Gronholm, AHIP
Ed called for nominations from the floor; none received.
Action: Slate was approved by single vote of the Secretary.
Discussion: Ed and Mary Ann explained that the Executive Board had granted Karen Odato’s request to continue serving in the realm of continuing education, rather than becoming NAHSL Chair. Ed has volunteered to stay on as Chair for another year and Mary Ann has agreed to extend her term as Past Chair.
Action: Informational purposes.
Discussion: NAHSL Achievement Awards are announced as follows: to Jeannine Cyr Gluck and Robin Hassig for their work in writing the Standards for Hospital Libraries 2002; to Janie Kaplan for her long-term advocacy on behalf of New England health science libraries, particularly her excellent work in benchmarking.
Action: Informational purposes.
There were 50 benchmarking participants from our region; participants were placed in a raffle. Rae Serio of Westerly Hospital, Westerly, RI, won a paid registration to MLA 2003 at San Diego.
Ed presented a gift to Karen Odato and thanked her and the Conference 2002 Committee for their efforts to make this conference work so well. Karen thanked her committee for all their hard work.
Len Levin and Anne Fladger invited everyone to Sturbridge, MA on October 26-28, 2003, for next year’s NAHSL conference: “Lighting the Future.”
Patty Kahn (in the absence of Kathy Brunjes) invited everyone to Sebasco Harbour Estates in Maine, October 2-5, 2004 to experience a “Sea Change: Navigating in Uncharted Waters.”
The 2002 NAHSL Annual Business Meeting was adjourned at 2 p.m.
Submitted by:
Happy Copley
NAHSL Secretary