NAHSL Executive Board Meeting
Regional Medical Library
Shrewsbury MA
December 6, 2002
Present: Marj Anderson, William Anger, Fran
Becker, Happy Copley, Janet Cowen, Ed
Donnald, Carole Foxman, , Barbara Ingrassia, Patty Kahn, , Len Levin, , Debbie
Sibley, Mary Ann Slocomb
Mary Ann called the meeting to order at 10:11 a.m.,
as Ed was running late and had not yet arrived.
Announcements
Mary Ann welcomed Fran
Becker (incoming Treasurer) and Janet Cowen (new HSLIC rep to NAHSL) to the
Board. Introductions were done around
the table.
Chair’s Report was deferred until Ed’s arrival.
Secretary’s Report
Action: Minutes
of the September 23, 2002 Board Meeting were accepted as presented.
Treasurer’s Report
Discussion: Marj
presented a report that showed that the Attitash NH conference had
netted $2369.45. At present, there is
no breakdown of Continuing Education figures to see how that portion of the
conference fared financially. The
entire NAHSL treasury has had expenses of $2,828,52 over income this year so
far. The treasury is still extremely
healthy. The CD comes due on January 11,
2003. As incoming treasurer, Fran will
determine what best to do with the CD funds.
Action: The Treasurer’s Report was accepted as
presented.
Committee Reports
Archives
Discussion: Carole reported that Kate Kelly from
Tufts has agreed to serve on the Archives Committee. Carole asked the Board whose responsibility
it is to print materials from the website.
At present she is having difficulties printing from certain segments of
our website.
Action: Carole
will send reminder emails to committee chairs about providing her with paper
copies for archiving purposes.
Discussion: Carole and her committee do not feel it
is necessary to create a formal subcommittee on automation as recommended in
the policy and procedure manual.
Action: Carole will keep communication
going with the webmaster and there will be no need for a special subcommittee
at this time.
Chair’s Report
Ed apologized for arriving
late. He also apologized to Mary Ann for
failing to name her as past chair in recent report sent to MLA. Ed will check to see why Janet Cowen is not
yet on the NAHSL-EXEC listserv. Ed
recently submitted our Paypal project for the Majors Chapter Award; he will
send a copy of the submission to Carole for the Archives.
Committee Reports (con’t.)
Bylaws
Discussion: Patty reported that changes to the Bylaws
and procedures that were voted on at the NAHSL 2002 Conference have been posted
to the website. We are also required to
submit Bylaws changes to MLA for approval.
Action: Patty
will send our changes to the Bylaws to the MLA Bylaws Committee for
approval. She also gave Carole a copy
for the Archives.
Discussion: Patty
asked about specific membership procedures related to year-end, which are not
yet detailed in the policy & procedure manual. Ed mentioned that
Action: Patty
will contact Peter for details on end-of-year procedures.
Discussion: Patty urges all committee chairs to know
their policies and procedures and keep them up to date for her.
Action: For
informational purposes.
Chapter Council
Discussion: Debbie reported that she had sent in the
mid-year report, including discussion of the conference and our submission for
the Majors Award.
Action: For
informational purposes.
Discussion: Debbie reported that she is the Chapter
Council rep to the MLA Membership Committee.
She will be attending the Chicago midwinter meeting in January.
Action: For
informational purposes.
Discussion: Debbie asked if Ed is on the Chapter
Council’s Chapter Chair listserv?
Action: Ed and Len (as incoming chair) will
both subscribe. Patty will un-subscribe
as she should have been off this list long ago.
Conference ‘02
Discussion: Karen did not send a report. Margin of profit for conference was $2369.45
as mentioned earlier in Treasurer’s Report.
Marj is hoping to see some clear figures on Continuing Education income
and costs.
Action: For
informational purposes.
Conference ‘03
Discussion: Len Levin passed out a Conference Budget
proposal, which drops registration fees about $10; for example, $120 full package for NAHSL
members. The committee is hoping to
make this an all-inclusive fee, with banquet included.
Action: The
Board approved the fees as long as they did not exceed the fees charged in New
Hampshire at the 2002 conference.
Discussion: The
Program is almost all set. Dr. John
Halamka , CIO of the Caregroup Health
Network and Harvard Medical School is
the keynote speaker. Anne Marie
Balderisserto from North Shore Medical Center will conduct a workshop on
dealing with change. Linda Moulton will
be speaking on how to create a business plan for a non-profit
organization. Dori Zaleznik from
Up-to-Date and Maura Kelly Epstein from MD Cases (Lippincott) will speak about
life from the vendor side of online databases.
Action: For informational purposes only.
Discussion: Marj suggested every conference committee should have a finance
person designated to keep track of budgets and record-keeping.
Action: Len will be the designated finance
guru and Fran Becker is also on the committee for the Massachusetts
Conference.
Conference ‘04
Discussion: Kathy Brunjes could not attend but sent a
report. Donna Wickstrom is negotiating
with Sebasco Harbour Estates and going over a contract with them. The committee is planning to meet again in
early January to get rolling on details on the conference.
Action: For informational purposes.
Education
Discussion: Ed reported that by next week he should
know whether Heather Blount or Karen Odato is chair of Education for this
year.
Discussion: A day-long class is being planned for
Spring, to be taught by the RML staff, possibly in 5 different locations around
the region.
Action: For informational purposes.
Electronic Communications
Discussion: Lida could not attend. Ed reported that there is a new link from the
NAHSL website to the MLA mentoring site.
Action: For
informational purposes.
.
Government Relations
Discussion: Barb
mentioned that teleconference on the Patriot Act is scheduled on December 11,
2002, in various locations around New England.
Discussion: Barb
warned everyone that UCITA may come up for discussion again. The law still permits “shrink-wrap” and
“click-on” contracts.
Action: NAHSL members in each state should
watch their legislatures for signs of UCITA and join the effort against
it.
Discussion: There is talk at the Federal level about
supplanting GPO with independent contractors.
Action: For
informational purposes.
Marketing
Discussion: Jill Livingston sent a report. The Marketing newsletter was distributed at
the Tuesday morning workshop at the 2002 Conference. Ed complimented Jill on an excellent newsletter
product.
Action: For
informational purposes.
Membership
Discussion:
Action: Ed
will let Peter know that we are glad to have him continue in this work.
Nomination
Discussion: Mary Ann
reported that co-chairs for Conference ’05 in Rhode Island would be Janet
Crager from Brown University and RuthAnn Gildea from Butler Hospital.
Action: The
Board approved these two choices.
Action: Janet
Crager will start coming to NAHSL Board
meetings.
Scholarship
Discussion: Kathy Brunjes
sent report. Seventeen scholarships were
awarded this year, totaling $2,180. This
is the largest amount given out in scholarships in recent years.
Action: For
informational purposes.
RML
Discussion: Debbie Sibley gave a report, noting that
the RML has given out several recent awards, including one for Continuing
Education, 5 for Ariel support, and 2 technology awards. January 15 is the due date for the next competitive
award. RML will be looking at budgets
in late December, preparing for the start of Year 3 in May. RML staff sent a mailing to local health
departments in New England but has not had a good response, so they are looking
at other ways to reach this constituency.
Action: For informational
purposes.
State Reports
ARIHSL Bill Anger reported that the ARIHSL website is being updated. Conference chairs have been chosen for
Conference ’05, as noted above under Nominations. On Monday December 9, 2002, Debbie Sibley and
Donna Berryman are going to do a class on the NLM Gateway and other NLM
services for Librarians of Rhode Island (LORI).
ARIHSL will be celebrating their 50th anniversary on June 18,
2003. Mary Ann mentioned that some
ARIHSL librarians are involved in “Read Across Rhode Island,” a program where
folks across the state will read, Wish You Well, by David Baldacci.
CAHSL Evelyn Breck Morgen did not send a report.
HSLIC Janet Cowen reported that on October 1, 2002, HSLIC
submitted an Information Access grant
proposal to NLM, with Maine Medical Center as the principal investigator. The grant request was for $150,000 over 3
years, to help HSLIC members around the state acquire and install ARIEL and
increase interlibrary loan efficiencies.
A response is expected in May or June 2003.
HSL-NH/VT Alice Reed sent a report.
Staffing changes have been numerous.
Anne Rolfe retired from Concord Hospital and died tragically one day
later, as had been reported in the region.
Concord Hospital has now hired Maureen Breslin, who had previously
worked in public libraries in New Jersey.
Stacy Wein is the new librarian at Copley Hospital in Morrisville,
VT. Cynthia David, who had been at
Elliot Hospital for a while, has been hired at Catholic Medical Center to
replace Diane Bourque (who moved out of state). Littleton Hospital recently hosted a group of New Hampshire public, school, and
medical librarians for a program on the improved state union catalog. Holly Eddy from Parkland Hospital in Derry,
NH, recently received a grant form the RML and from the Southern NH AHEC. A possible spring meeting is planned to
discuss reorganizing the state group’s leadership.
MAHSLIN Roger Manahan could not attend, but Debbie reported that
there is a Massachusetts Technology Day scheduled in February at University of
Massachusetts Medical Center. Tower Hill
will once again be the location for the annual meeting. Budget cuts at the state level have caused
databases to “disappear” to the consternation of all librarians. The MAHSLIN Board has invited the leaders of
the six consortia that make up MAHSLIN to attend the January Board meeting.
New Business
Discussion: Marj mentioned
that in some areas one can rent a car for as little as $35-45 per day, which is
much less than mileage reimbursement for those who drive long distances.
Action: The Board
recommends that whenever possible Board members choose the least expensive
means of traveling to these meetings.
Discussion: Debbie Sibley
mentioned that Chapter Council has been discussing the use of conference
planners. She told the group about our
contract with Donna Wickstrom; they were fascinated by the idea of such a
service.
Action: Ed
will look into the idea of using the contract as another possibility for next
year’s Majors Chapter Award.
Discussion: Goals
2003
1.
Increase
NAHSL support for Continuing Education.
2.
Create
a subcommittee to examine financial awards and our procedures in awarding them
(to see if they could be treated as more of an honor, and the award
publicized).
3.
Create
subcommittee to examine ways of mentoring younger professionals.
4.
Again
submit a project for the Majors Award.
5.
Monitor
the situation regarding regional shared resources; see how NAHSL could assist
with this across the region.
6.
Raise
benchmarking awareness in the region, encouraging hospitals to participate in
the ongoing MLA benchmarking effort.
Discussion: Meeting
Calendar 2003
March 7, 2003 10am-3pm Worcester (University of Mass Library)
March 14, 2003 snow
date
June 6, 2003 10am-3pm Shrewsbury (RML offices)
September 5, 2003 10am-3pm Shrewsbury (RML offices)
October 27, 2003 TBA Sturbridge (at Conference)
December 5, 2003 10am-3pm Shrewsbury (RML offices)
December 12, 2003 snow
date
Meeting was adjourned at 2:08 pm.
Submitted by: Happy
Copley, Secretary