Present: William Anger, Ed Donnald, Carole Foxman,
Barbara Ingrassia, Patty Kahn, Len Levin, Jill Livingston, Evelyn Breck Morgen,
Debbie Sibley, Mary Ann
Slocomb
Ed called the meeting to order at
Announcements/Chair’s Report
Ed welcomed everyone
to the meeting and extended a special welcome to Evelyn Breck Morgen. Evelyn was attending her first board meeting
as CAHSL Representative.
Donna Beales
welcomed NAHSL Board members to
Ed reported that he
attended the MLA Leader’s Session. He
gave a copy of the MLA Leader’s Manual to Len.
Minutes/Secretary’s Report
Discussion: Evelyn should be added to the Board’s distribution list. Her name currently appears on the
distribution list but Evelyn is not receiving correspondence. Evelyn’s e-mail address is:
emorgen@uchc.edu
Action: Ed will talk to Lida about having Evelyn’s correct e-mail added to the distribution list.
Action: Minutes of the
Treasurer’s Report
Discussion: Marj not present. Ed distributed the Treasurer’s Report, dated
Conference
2001 produced approximately $16,800 profit (amount taken from
Action: The Board approved the Treasurer’s report as presented.
Committee Reports
Archives
Discussion: Carole added the President and Treasurer to the list of persons who can
request materials from the Harvard Archives.
Carole, Ed, and Marj can now all request and sign for materials. When Fran Becker assumes the Treasurer’s
position in October, her name will be added and Marj’s name will be removed. The delivery address for materials requested
from the Harvard Archives was changed to
Action: For informational purposes.
Bylaws
Discussion: A vote will occur at the August meeting to ratify the decision to
extend the positions of Chair
and Past Chair from 2001-2002 to 2002-2003. Upon ratification, Ed will continue on as
Chair
and Mary Ann will continue as Past Chair.
A
vote to change the bylaws will take place at the September conference. This vote will determine
whether Board members can cast votes electronically.
Ed
distributed proposed wording for Reimbursement Guidelines. Evelyn suggested a change of wording under
“Lodging” to indicate that one night lodging will be “limited to the evening of
the meeting or the prior night.” Others
supported the change. A vote to change
the Policy and Procedures Manual to include the proposed wording will take
place at the August meeting.
Votes
were postponed to the August meeting so that a quorum of Board Members could be
present.
Action: Ed
will talk to Peter Jones about drafting wording for the Policy and Procedures
Manual on how and when membership lists should be moved to the electronic
archives.
Action: Because
of the amount of continued issues, Ed will move Old Business to the top of the
August agenda. Ed will send out a copy of June 14th minutes with the
August agenda.
Chapter
Council
Discussion: Janie Kaplan resigned from
Discussion: Debbie reported that she and Janie attended the all-day Chapter Council meeting at MLA. This meeting is attended by almost 30 Chapter Representatives and Alternatives, as well as the President, President-Elect, and President-Elect-Elect. Within Chapter Council, there are six committees. The President and those in line to be President use the meeting as an opportunity to ask for feedback on their initiatives. Last year the main topic was on the shrinking size of the profession and on mentoring to attract new members to the profession. This year the topic was eroding collections, eroding budgets, and how use of consortia can help but also muddy the situation. The topic of attracting new members to the profession was also discussed.
The Chapter Council hosted the sharing roundtables. About 300 people attended. Next year the name will be changed to, “Chapter Council presents roundtables.”
Discussion: News Debbie and Janie reported at the meeting included how NAHSL was the chapter that started the benchmarking initiative and how NAHSL tied for participants. Another topic they reported was on how NAHSL is using PayPal as a way for people to pay for membership and conference registrations. The response to this announcement elicited a lot of excitement. PayPal is a good candidate for the MLA Majors Award.
Action: Ed will contact Lida about submitting PayPal to be considered for the MLA Majors Award.
Discussion: MLA offers 1 FREE MLA Membership to each chapter each year. This can be used for anything. Those present at the meeting suggested offering it to VT/NH for use at their Scholarship raffle table.
Action: Ed will let the VT/NH conference committee know about the free membership.
Conference ‘02
Discussion: Karen Odato not present. Ed reported that the Conference 2002 Committee
is hard at work and things are going smoothly.
Conference postcards were sent out in May.
Discussion: The
conference website includes the program and registration form. Registration can be done using PayPal or mail
in registration. In order to receive the
early bird discount rate for the conference and hotel, registrations must be
receive by
Action: State Representatives should notify their
groups about this information and remind them to register.
Discussion: The
Program Committee was discussed. The
committee is comprised of 2 members of the state currently hosting the
conference, 1 member from the state that hosted the previous conference, and
one member of the state that will host the next conference. Some conferences use the Program Committee’s
input more than others.
Action: Next
year, Ed will remind
Action: State Representatives should remind people and institutions that NAHSL is soliciting sponsorship, even small donations.
Conference ‘03
Discussion: Len Levin reported that the committees are being assembled. The first Conference ’03 meeting was held after the last Board meeting. The next conference committee meeting will be held at the Sturbridge Host.
Dr. John Halamka will be a keynote speaker. Dr. Halamka is the CIO for CareGroup. He is a brilliant person, accomplished in medical informatics.
Action: For informational purposes.
Education
Discussion: Jeannine not present. No education report given.
Electronic Communication
Discussion: Lida Douglas not present. The Board voiced its appreciation of the good work Lida has been doing.
Finance
Discussion: Marj not present. Finances are strong and earning interest.
The Finance Committee has not met since October.
Discussion: An idea was presented by Debbie to create an
endowment for scholarship. Issues
suggested for
consideration include how much money would be used to create
the endowment, what it will be used
for, how it would be affected by the money raised for
scholarship, and what it will be named.
Action: Ed will talk to Marj about scheduling a Finance Committee meeting to discuss this.
Government Relations
Discussion: Barb Ingrassia distributed handouts based on the Government Relations discussion at MLA. Since 9/11, questions about privacy are more of a concern. Legislation of importance to libraries includes the PATRIOT Act, TEACH Act, and UCITA. A victory for libraries was that the filtering bill was defeated.
Action: For informational purposes.
Marketing
Discussion: Jill reported that Rachel completed
the NAHSL postcard. This postcard will
be used to attract new members to NAHSL.
The Marketing Committee will work with Peter to get contact information
for potential members.
Action: Jill will e-mail it to the
Executive Board for final approval.
Discussion: The
“Marketing Top Ten Tips”, which had been submitted as an MLA Majors Award
project was considered for the Award but did not win. Chapters submitted high quality submissions
in 2001.
Discussion: The Marketing Committee sent a message to NAHSL-L seeking contributions to a Marketing Newspaper to be distributed at the conference. Len was the only person who volunteered. Contributions need only be short and informal pieces on innovative and interesting use of marketing in libraries. The Marketing Committee will be directly soliciting individuals for contribution. Submissions can be sent to Jill or Kim Lavoie (klavoie@rwmc.org)
Action: State Representatives will ask their groups to consider submitting material for the newspaper.
Submissions can be sent to Jill or Kim Lavoie (klavoie@rwmc.org)
Membership
Discussion: Peter not present. The
Membership directory on the website is under development. It will become
more of a regional contact list. A suggestion was made by Evelyn to add the
names of the library
and institution to the directory. Peter is asking individual consortia for
their directories to add to the
master list. The
NAHSL website is hosted on the UMass server, not the NN/LM-NER’s server.
Action: Ed will talk to Mary at the NN/LM about generating a query to get an end of the year membership
list.
Nominating Committee & Awards
Discussion: Mary Ann added an addendum to the
report from the
Action: The Board will vote on Shirley’s position at the August meeting when a quorum of members is present.
Discussion: A review of the slate of positions for next
year was given: Conference Chair--Kathy
Brunjes, Secretary--Happy Copley, Treasurer--Fran Becker, Nominating
Committee--Mary Ann Burke. Barbara’s 3
year commitment for Government Relations will be ending in October.
Action: Mary Ann will add Ed and Mary
Ann’s names to the Nominating Committee’s slate, but only for ratification, not
for a full vote.
Action: Mary
Ann will e-mail NAHSL-L seeking contributions of candidates for the NAHSL
Achievement Award. Mary Ann will bring a
list of nominations to the
Program
Discussion: Donna O’Malley not present; report covered under Education section of these minutes.
Scholarship
Discussion: Kathy not present. The Scholarship website has been updated to include the new $150 per calendar
year limit.
MLA Credentialing Report
Discussion: Joan not present. Joan sent out a memo to NAHSL-L earlier in the week.
MLA Membership Report
Discussion: Debbie reported that the Membership Committee at MLA had an interesting idea that could be used for NAHSL marketing. It is based on brief bios of what librarians do outside the library.
RML
Discussion: Debbie reported that she attended the all-day NN/LM meeting at MLA. The NLM is going to focus on 2 new groups of users: public health officials and public libraries. A new round of network-sponsored subcontracts for multi-type library groups will be awarded this year. Over $250,000 was awarded in subcontracts last year. Awards for this year will use the same structure as awards for last year.
Discussion: Ed
reported that he and Ralph also attended the day long NN/LM meeting in
EFTS has a new employee starting
The UCONN Health Center Library submitted an RFP to NLM to bring EFTS to a web-based platform and is waiting to hear back from the NLM.
The NN/LM-NER will host an EFTS
listserv. Ed will solicit members though
DOCLINE-L.
ARIHSL Bill Anger reported that the NN/LM-NER
rewarded a consumer health subcontract to
The RI
legislature passed its budget, allotting $200,000 to an ILL delivery system.
This statewide delivery system will operate on a 5-day delivery schedule. An additional $314,000 was added to OLIS
budget for additional public library aid funding for FY2003.
ARIHSL
will be meeting this week for their annual dinner. New officers will include Pat Padula as
President, Tovah Reis as Vice President, and Bill as Treasurer.
CAHSL Evelyn reported that CAHSL is winding down the year. Evelyn distributed a handout outlining the good programming that took place during the 2001-2002 year. CAHSL’s last meeting will be the June banquet. CAHSL is developing a new brochure to attract members. The officers for next year will include Mary Ellen Bowen as President, Nancy Goodwin as Vice-President/President Elect, Carol Hunsinger as HSLC Chair Elect, and Katalin Gyorgyey as Secretary. Nancy Goodwin will also try to become a member of the Connecticut Digital Library Advisory Board (CDLAB) which partially administers the CT IConn initiative. CAHSL would like the representation of a hospital librarian in IConn.
HSLIC Patty reported that HSLIC meets
two times per year. The spring meeting
will be in two weeks. HSLIC also sponsors
a program at the Maine Library Conference.
The new president will be Deb Clark, from
College and was very active in helping HSLIC with IT. Dan is moving into the IT department of the college.
Daniel Dollar gave an e-journals talk at the last HSLIC meeting.
New HSLIC officers include, Treasurer--Maryann Lamont and HSLIC Representative to NAHSL--Janet Cowan.
The NorthernLinks project is still underway.
MAHSLIN Debbie was the speaker. His reported that MAHSLIN met at the
The
new MAHSLIN Chair will be Roger Manahan from
Old Business
None.
New Business
Discussion: NELA has a meeting every summer. The presidents of the different library associations attend. This
year, they proposed a
intensive program on leadership.
Discussion: Different initiatives have been devised in
Action: Debbie and the RML will convene a negotiating group with membership from each state to discuss
the issue further.
The meeting was adjourned at
Submitted
by: Jill Livingston, Marketing
Committee